POSITION OVERVIEW

Provides support for various divisions within the Public Defender’s office.  Responsibilities include, but are not limited to, preparation of correspondence and legal documents, answering telephones, file preparation, data entry, utilizing standard office and computer equipment.

ESSENTIAL JOB FUNCTIONS

Performs confidential and routine secretarial functions, including but not limited to:

·         Preparing correspondence and other documents of a legal nature, such as notice of filings, subpoenas, motions, jury instruction, and appeals.

·         Updating/closing client files.

·         Downloading/uploading digital discovery

·         Receiving inquiries, by phone or in person, and responding to or directing individuals to proper sources of assistance.

·         Transcription of interviews.

·         Performs other duties, as assigned or required.

·         Regular, punctual, and predictable attendance is required.

ADDITIONAL JOB FUNCTIONS

·         Purging and prepping files for scanning.

·         Other related duties as assigned.

MINIMUM POSITION REQUIREMENTS/QUALIFICATIONS

EDUCATION AND EXPERIENCE

• High School diploma or equivalent.
• One (1) year of office/clerical experience, or equivalent combination of education, training, and experience to successfully perform the essential functions of the job.
• Intermediate knowledge of computer equipment and various software applications, including Microsoft Office.

LICENSES AND CERTIFICATIONS

·       Must have valid driver’s license and minimum liability insurance required by law.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

For successful performance in this position, the incumbent will need to demonstrate the following:

KNOWLEDGE (of):

·         General functions and tasks, department processes, and procedures.

SKILLS:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills, with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or related software.
• Accurate typing and data entry skills.
• Knowledge of spelling, punctuation, and basic grammar.

ABILITY (to):

• Lift up to fifteen (15) pounds.
• Multitask projects.

MANAGERIAL/SUPERVISORY RESPONSIBILITIES

None.

ENVIRONMENTAL AND PHYSICAL DEMANDS

ENVIRONMENTAL

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• This position is performed in an office environment with a moderate pace.  The ability to work in various departments in the County is required.  This position from time to time may be required to attend activities outside the County.
• The working conditions of the job are mainly sedentary in a climate controlled professional office.  Infrequent occasional exposure to outdoor elements may be required. 

PHYSICAL

·         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• While performing these duties the employee is required to continuously sit, type and work at a computer, and occasionally drive.  This position requires the ability to present verbal presentations and communicate with others.
• Occasional overtime may be required to meet important deadlines and must be pre-approved by the Supervisor prior to commencing overtime work. 
• While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is required to frequently stand, talk and hear. 

Americans with Disabilities Act (ADA): This class specification should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job related responsibilities and tasks other than those stated in this specification. Duties, responsibilities, and activities may change at any time with or without notice. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the functions or requirement due to a disability as defined by the Americans with Disabilities Act (ADA) as amended. Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Equal Opportunity Employer: The County of Will provides equal employment opportunities (EEO) to all employees and applicants for employment. In addition to all Federal law requirements, County of Will also complies with all other applicable state and local laws governing nondiscrimination in employment in every agency, department, and location in which the County has employees. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, wages, benefits, training, transfers, promotion, leaves of absence, layoff, recall, and termination. This policy is applied without regard to race, creed, color, national origin/ancestry, religion, sex, gender-related identity, sexual orientation, age, disability (mental or physical), pregnancy, genetics, marital status, parental status, citizenship status, order of protection status, arrest record, and military status. The County of Will expressly prohibits any form of workplace harassment, intimidation and/or bullying based on these protected classes and to all employees at large. Improper interference with the ability of County of Will’s employees to perform their job duties may result in discipline up to and including discharge from employment.

JOB DESCRIPTION ACKNOWLEDGEMENT

POSITION TITLE:  Legal Secretary

DATE RECEIVED: Click or tap here to enter text.

I understand that nothing in this position description restricts this organization's right to assign or reassign duties and responsibilities to this job at any time. I also understand that this position description reflects the assignment of essential job functions; it does not prescribe nor restrict the tasks that may be assigned. I further understand that this position description may be subject to change at any time due to reasonable accommodation or other reasons.

I have reviewed this document and discussed its contents with my supervisor, and I fully understand the nature and purpose of this position description and its related duties.

EMPLOYEE SIGNATURE

SUPERVISOR SIGNATURE

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